Updates and Reminders for In-Person Return; Exemption Request Deadline Extended

May 28, 2021

 

As a reminder, GW requires all members of our community to be fully vaccinated with a U.S. FDA- or World Health Organization-approved COVID-19 vaccine. Information on how to get a vaccine can be found on our website. This includes all individuals who will be in GW-operated or -owned buildings daily or intermittently during the 2021-2022 academic year. 

GW encourages you to receive your vaccine and upload your documentation into the medical portal as soon as possible. 

Please read the information below for important updates and reminders as we prepare for in-person operations this academic year.

Receive Your Vaccine and Upload Documentation by August 1

As a reminder, once you have received the full series of a COVID-19 vaccine, we urge you to upload your documentation to the medical portal as soon as possible. Your documentation is verified manually and may take up to a week to register in the system due to the volume of submissions.

Your vaccine documentation must be uploaded in the medical portal by August 1 so that your campus access is available by the start of fall semester. If you miss this deadline, your access to campus during the 2021-2022 academic year will be affected. Instructions on how to upload your documentation are available online.
 

Request an Exemption by June 7

Limited exemptions will be granted for medical or religious reasons. The deadline to request a COVID-19 vaccine exemption has been extended to June 7, 2021.

Instructions for Faculty and Staff:

  • Complete the exemption form and submit it through the medical portal. Instructions are available online.
  • For questions, contact GW Occupational Health at 202-677-6230 or [email protected].


Instructions for Students:

  • If you are seeking an exemption due to a good faith religious objection, you must submit a personal letter explaining how the vaccination violates your religious beliefs.
  • If you are seeking an exemption for medical reasons, a personal statement of need for a medical exemption, and a letter from the attending clinician may be required.
  • Upload your documents to the medical portal.
  • The Colonial Health Center may contact you if there are questions or to seek clarification regarding the information provided.
  • For questions, please email the Colonial Health Center at [email protected].

 

Access to Campus Early

If you have not had campus access throughout the pandemic, you may be able to access campus as early as June, if:

  • You are fully vaccinated
  • Your documentation has been verified
  • You have completed your first COVID-19 test

Please confirm with your supervisor that you have their support to access campus and when it is appropriate to do so. 

To confirm that your verification is complete:

  • Log into the medical portal.
  • Under “Medical Clearances,” your status will be marked “Compliant” with a green check mark if your documentation has been verified and approved.
  • Additionally, it must be two weeks following your second dose (or single dose if Johnson & Johnson) for you to be considered fully vaccinated.


You are required to participate in monthly COVID-19 testing through the GW Public Health Lab, and you will receive an email from the Campus COVID-19 Support Team (CCST) with additional information on testing. Appointments must be made through the medical portal.

COVID-19 testing is available at both the Foggy Bottom and the Virginia Science and Technology campuses. Summer 2021 hours of operation are available online.

Members of the current on-campus cohort may access campus as they normally would.

 

Current On-Campus Protocols

Those who will be on campus must adhere to current public health protocols. At this time, masks are still required indoors for all GW workplaces. Social distancing requirements are no longer in place.


Dates to Remember

   

June 7

All vaccine exemption requests are due to Occupational Health (faculty and staff) or the Colonial Health Center (students).

June 15

If you are receiving the Moderna vaccine, the series should be started by this date. This gives you time to receive two full doses (28 days apart) and allow two weeks following the second dose to be considered fully vaccinated. This timeframe will allow you to submit your documentation by August 1.

June 22

If you are receiving the Pfizer vaccine, the series should be started by this date. This gives you time to receive two full doses (21 days apart) and allow two weeks following the second dose to be considered fully vaccinated. This timeframe will allow you to submit your documentation by August 1. 

July 6

If you are receiving the Johnson & Johnson vaccine, you should receive it by this date and allow two weeks to be considered fully vaccinated. This timeframe will allow you to submit your documentation by August 1.

August 1 

Vaccine documentation must be submitted to the medical portal.

For additional information, visit coronavirus.gwu.edu.