GW Staff Vaccine Requirement

June 02, 2021

 

To: GW Staff Members

You are receiving this notice as a staff member of GW. As we continue our planning for an in-person return to campus, we would like to clarify guidance for staff members.

All GW staff members are required to receive the COVID-19 vaccine. Employees who are expected to need access to a GW-owned or -operated building for any reason during the upcoming 2021-2022 fiscal year must be vaccinated as part of GW’s vaccine requirement.


How to Upload Vaccination Documentation

We recently shared important dates to ensure you are compliant with GW’s vaccine requirement. As a reminder, your vaccine documentation must be uploaded in the medical portal by August 1. If you miss this deadline, your access to campus during the 2021-2022 fiscal year (July 1, 2021 - June 30, 2022) will be affected.

Once you have received the full series of a COVID-19 vaccine, we urge you to upload your documentation to the medical portal as soon as possible. Your documentation is verified manually and may take up to a week to register in the system due to the volume of submissions. Instructions on how to upload your documentation are available online.

Exemption Requests

We will grant limited exemptions for medical or religious reasons. The exemption request deadline has been extended, and an exemption request must be received by June 7, 2021. Staff who wish to request an exemption should complete the exemption form and submit it through the medical portal. Instructions are available online. For questions, contact GW Occupational Health at 202-677-6230 or [email protected].

If your request for exemption is denied and you do not receive the vaccine, you may be placed on leave without pay for up to two weeks to provide you time to consider other options that fit your needs. At the end of the period, you will need to provide documentation that you have obtained the first shot (or one shot if Johnson & Johnson). If you have not obtained the first shot, you may continue in a leave without pay status until up to the last day of the month unless there are other extenuating circumstances that prevent you from obtaining the COVID-19 vaccine; otherwise a determination may be made on your continued employment with the university.


Dates to Remember

   

June 7

All vaccine exemption requests are due to Occupational Health (faculty and staff) or the Colonial Health Center (students).

June 15

If you are receiving the Moderna vaccine, the series should be started by this date. This gives you time to receive two full doses (28 days apart) and allow two weeks following the second dose to be considered fully vaccinated. This timeframe will allow you to submit your documentation by August 1.

June 22

If you are receiving the Pfizer vaccine, the series should be started by this date. This gives you time to receive two full doses (21 days apart) and allow two weeks following the second dose to be considered fully vaccinated. This timeframe will allow you to submit your documentation by August 1. 

July 6

If you are receiving the Johnson & Johnson vaccine, you should receive it by this date and allow two weeks to be considered fully vaccinated. This timeframe will allow you to submit your documentation by August 1.

August 1 

Vaccine documentation must be submitted to the medical portal.

If you do not submit and receive an approved exemption and then miss the August 1 vaccination documentation deadline, you may be placed on leave without pay until your case can be reviewed.

Thank you for your continued support. 

Sincerely,


Dana Bradley
Vice President and Chief People Officer

Scott Burnotes
Vice President for Safety and Facilities

Ray Lucas, M.D.
Associate Professor of Emergency Medicine
University COVID-19 Coordinator