GW Faculty Vaccine Requirement

June 08, 2021

 

Dear GW Faculty:

Last week, staff received a message with clarifying guidance on the vaccine requirement. The details below are being sent as clarifying guidance for faculty as we continue our planning for an in-person return to campus.

All GW faculty members are required to receive the COVID-19 vaccine. Any faculty member who is expected to need access to a GW-owned or GW-operated building for any reason during the upcoming 2021-2022 academic year must be vaccinated as part of GW’s vaccine requirement.

How to Upload Vaccination Documentation.  We recently shared important dates to ensure you are compliant with GW’s vaccine requirement. As a reminder, your vaccine documentation must be uploaded in the medical portal by August 1. If you miss this deadline, your access to campus during the 2021-2022 academic year will be affected. This includes current part-time faculty who are scheduled to teach next academic year. The call for part-time faculty fall hires will issue earlier than usual this summer in light of the vaccine mandate, and department chairs and schools are encouraged to submit part-time faculty hiring requests as soon as possible. New part-time faculty hired over the summer to teach in the fall must upload their vaccination documentation as soon as they receive a GW NetID. Similarly, emeritus faculty who require campus access this year should submit their vaccine documentation as soon as possible, to ensure appropriate processing and timely clearance for your campus access.

Once you have received the full series of a COVID-19 vaccine, we urge you to upload your documentation to the medical portal as soon as possible. Your documentation is verified manually and may take up to a week to register in the system due to the volume of submissions. Instructions on how to upload your documentation are available online.

For faculty who are currently scheduled to teach in-person courses this year, you will be required to be vaccinated, unless you have received an exemption for medical or religious reasons, in which case you may still be required to be on campus and adhere to university health and safety protocols. As you would hvae seen in an earlier email, exemption requests were due on June 7.

We appreciate that faculty may have circumstances that warrant additional consideration, under existing university policies. If you have questions or need additional guidance, please consult your department chair, your school's dean’s office or the Office of Faculty Affairs at [email protected].

Important Deadlines. These are key deadlines to ensure that you are complaint with the university vaccine mandate:

June 15.  If you are receiving the Moderna vaccine, the series should be started by this date.  This will ensure that you are able to receive two full doses (28 days apart) and allows two weeks following the second dose for you to be considered fully vaccinated. This timeframe will allow you to submit your documentation by the August 1 deadline.

June 22.  If you are receiving the Pfizer vaccine, the series should be started by this date. This will ensure that you are able to receive two full doses (21 days apart) and allows two weeks following the second dose for you to be considered fully vaccinated. This timeframe will allow you to submit your documentation by the August 1 deadline.

July 6.  If you are receiving the Johnson & Johnson vaccine, you should receive it by this date and allow two weeks to be considered fully vaccinated. This timeframe will allow you to submit your documentation by the August 1 deadline.

August 1.  Vaccine documentation must be submitted to the medical portal.


If you have questions about GW's vaccination requirement or other campus health matters, please join university leaders for a Vaccine and Campus Health Forum for Faculty and Staff on Thursday, June 10. Registration information is available at the link above.
 

Thank you for your continued support. 

Sincerely,

M. Brian Blake
Provost and Executive Vice President for Academic Affairs

Christopher Bracey
Vice Provost for Faculty Affairs

Koren A. Bedeau
Senior Associate Provost for Special Projects