Flu Vaccination Requirements for Fall On-Campus Cohort

October 01, 2020

Dear Fall On-Campus Cohort, 

As flu season approaches, we remain steadfast in our ongoing commitment to the health and safety of the GW community. The seasonal influenza virus and the virus that causes COVID-19 will both likely be circulating this fall and winter. We do not know very much about how the two viruses interact, but we do know that both have the potential to cause serious illness or death, and that anyone with influenza during the COVID-19 pandemic will need to be quarantined since the symptoms can be very similar. This means that getting a seasonal flu vaccine will be more important than ever. 

As members of our fall on-campus cohort, it is important that you do your part to help slow the spread of COVID-19 and the flu virus on our campuses, as stated in the GW Commitment to Health and Wellbeing and the COVID-19 Campus Health and Wellbeing PolicyTo maintain your access to campus, you will be required to receive a seasonal influenza vaccination or provide documentation of the 2020-2021 seasonal influenza vaccination by Nov. 10, 2020. Exemptions may be made based on medical conditions and religious beliefs in compliance with legal requirements and standards of medical care. 

Failure to comply with the influenza vaccination requirement may result in limitations placed on your access to campus.


On-Campus Flu Vaccine Clinics

Free flu vaccine clinics begin on Oct. 5 and will be offered at both the Foggy Bottom and Virginia Science and Technology campuses throughout the month. 

Foggy Bottom
Location: Shenkman Hall, located at 616 23rd St NW, NW. The flu vaccine clinic will be held downstairs next to the COVID-19 testing center.
When: Mondays, Tuesdays and Wednesdays throughout October from 8 a.m.-4 p.m.

Location: Enterprise Hall, adjacent to the COVID-19 testing center
When: Oct. 6, Oct. 8, Oct. 9, Oct. 13, Oct. 15, Oct. 16 from 9 a.m.-4 p.m. 

Appointments are not necessary. You will be asked to sign a vaccine consent form on-site. A vaccine formulation for people over 65-years-old or those with egg allergies will be available on-site. A medical provider will be available for any questions or concerns. 

You may also use your university-sponsored medical plan to receive a flu shot from primary care physicians, area pharmacies and convenience/urgent care clinics, usually at no cost. If you are not covered on a university-sponsored medical plan, please verify costs with your health insurance company. Most plans will cover the full cost of seasonal flu shots. We recommend that you call ahead to your location of choice to make sure that the flu vaccination is in stock.


How to Provide Documentation of Flu Vaccination

If you receive your flu vaccine outside of the university flu clinics, you should obtain proof of vaccination in the form of a receipt or other documentation and upload the documentation to the medical portal, which is the same portal you use daily to complete the COVID-19 symptom survey. The university must receive verification by Nov. 10 otherwise your access to campus may be limited. 

Instructions for Students: Within the medical portal, go to Messages > New Message > Student Flu Shot Documentation

Instructions for Faculty and Staff: Within the medical portal, Messages > New Message > Occupational Health

If you have issues uploading your documentation, you may email a copy of the documentation to GW Occupational Health at [email protected].


How to Request an Exemption 

If you wish to seek an exemption based on medical or religious reasons, staff and faculty may contact GW Occupational Health by calling 202-677-6230 or by emailing [email protected]. Students may contact the Colonial Health Center at 202-994-5300. Note that requests are not automatically granted and you will therefore need to provide the appropriate documentation to meet the requirements of the requested exemption.


Additional information on university flu clinics is available on the GW Occupational Health website.

For additional information related to GW’s Fall 2020 Plan and how we are responding to slow the spread of coronavirus on our campuses, visit go.gwu.edu/covid19, call GW’s COVID-19 Information Line at 1-855-GWU-INFO (855-498-4636) from 9 a.m. to 5 p.m., Monday through Friday or email [email protected]. GW’s COVID-19 Testing Dashboard is also available. 

If you experience any issues with your access to campus or the training and testing systems, please alert us via the COVID-19 Campus Assistance Portal, which will come to our teams for follow-up.

Stay healthy and stay well, 

Scott Burnotes
Vice President for Safety and Facilities

Lynn Goldman
Dean, Milken Institute School of Public Health

M.L. “Cissy” Petty
Vice President for Student Affairs and Dean of Students

M. Brian Blake
Provost and Executive Vice President for Academic Affairs

Dana Bradley
Vice President and Chief People Officer